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SMS/MMS - Details, Instructions, Templates, Communication

Table of Contents

Cost / Credits included in Subscription
What Sends and When
MMS Replies

Cost Structure

SMS Messages are sent through Twilio by default (our built in provider), or you can choose to buy a Flowroute account and send through your own account.

If you use the default setup, it "just works" - and we include some SMS credits for you to use every month.

Here is the included quantity with each plan - this is subject to change without notice based on pricing and availability!

  • Starter: 25 credits per month
  • Repair Shop: 200 credits per month
  • Big Chain: 1000 credits per month

If you go over or want to buy more credits, head to the add-ons page inside your account to buy more - we sell add-on packages of 2500 credits for our cost. Head to Admin > Buy Credits/Add-Ons to see details. The monthly credits above are per calendar month and reset on the first of the month. The Add On credits are used after the monthly credits. While the monthly credits do not roll over, the unused add on credits do roll over until depleted.

New accounts are eligible to buy additional SMS credits 30 days after purchasing Repairshopr.

You can check the SMS credits level on your account in the Consumables Usage Report located in the Admin area.

Important: If a customer has more than one ticket open (Not Resolved) the SMS may not make it back to the correct ticket.

What Sends and When

If SMS is ENABLED for a customer, they will get these messages:

If SMS is enabled, the Initial Problem SMS will be sent upon ticket creation.

In addition, your customer will receive the custom SMS messages your write in the ticket update box:

SMS will not be enabled unless there is a phone number that is categorized as a "mobile" phone on the customer record.

Note that you do need to include the message in both the email and the SMS field for it to be sent in these cases.

If you'd like to customize the SMS messages sent with ticket update triggers, go to Admin > PDF/Email Templates > SMS Templates.

Important: Furthermore, if a customer has more than one open ticket at a time, we cannot guarantee that the SMS customer reply will attach to the proper ticket.

Note: Messages exceeding 144 characters can be sent to the Customer, though they will be split up by the system into multiple messages.

MMS Replies

A customer can reply to a SMS that's sent from a ticket with an image (and text) and that image will upload to the associated ticket as an attachment and a thumbnail on the Ticket Comment.

NOTE: This feature only supports images currently.

The attachment will affix to the Ticket and will be set as Public. This means that the image can be viewed on the Ticket in the Customer Portal by your client.

The Ticket Comment that is created will have a thumbnail of the image, the text, and will be a Public Comment (also visible on the ticket in the Customer Portal).

Note: MMS is only currently supported in the US and Canada

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