This article detail reports found in Repairshopr in addition to the differences between them.
- Sales Reports
- Inventory Reports
- Profit and Loss Reports
- Payments Reports
- Invoice Reports
- Customer Reports
- Ticket Reports
- Employee Reports
- Employee Sales Report
- Warranty Reports
- Email and SMS Reports
- Scheduled Reports and Report Favorites
- Differences in totals
Head over to Admin > Reports too see them all.
- Daily Sales Report
- Sales Detail
- Sales Summary by Customer
- Sales by Product
- Sales of Parts
- Sales Overview
This report will allow you to select a date range and display how many paid invoices you had, per day, within the specified time range. You also have the option to include unpaid Invoices, by day, within the specified time range. Because this report shows paid invoices, if you are needing to see partially paid invoices, refer to the report below.
Along with the invoices, beneath each day you will be able to see how much you made via each payment method. This report can be exported to PDF as needed as well.
This report will break down each transaction on the line item level, giving you as much detail on your transactions as possible. So you can see how each line item was paid for, as well as the associated Invoice it was on, employee, and several other details as well.
Also, after selecting a date range, you'll be able to see Total Price, Total Extended, and Total Extended Net. When you're finished, you can export this to a CSV as needed.
This report will give you a view on payments your customers have made, on the payment level, and will include all of their contact details. It will also show you balance due if they have made a partial payment.
For example, if John Doe has an invoice for $100, and makes a payment for $20, the report will show the John Doe has paid $20 and has a balance due of $80. If John Doe makes a second payment the next day for another $20, the report will update his line to show that he has paid $40, and still owes $60.
You will also be able to tell how much total a customer has paid you, along with other more detailed information. This report is useful to find which customers still owe you money within whatever time frame you specified.
This report will give you visibility on each of your inventory items sold within the time range you specify. For example, if you choose Month to Date, you can see how many Widgets you sold, and the average cost, price, etc in that time range.
Once you are finished you can export to a CSV as needed.
This will give you visibility on the parts you have sold. Here you will see three fields listed
|Parts Requested:||Lists all parts, both those requested and those that have been received.|
|Parts Your Cost:||Lists all parts that are currently requested, both paid and unpaid.|
|Parts You Invoiced:||List the parts that have been added to an invoice|
This report will provide an at-a-glance view of the work that has come through your company, including tickets, estimates, gross, net, and more.
The totals provided on this report will not include any sales tax. Also, only paid invoices created the day of will appear here. For example, an invoice created 2 weeks ago but paid today will not appear on the 'Today' portion of this report.
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This report will display a list of your entire inventory, and break down QTY, total cost, and total value.
At the bottom of the report, you'll be able to see totals.
This report will show you all of your low quantity inventory items. It relies on the "Reorder at" number in the inventory item itself. You can replenish these quickly by creating a new PO and clicking "Add all low QTY items."
This report will show a master list of all of your inventory and break down each change that has happened to that item, as seen in the changelog on the item itself.
This report is identical to the one above, but with the ability to specify a date range for the changes:
This report helps to identify product instances that are lost in a time period. The point of the report is to visualize if you have any inventory that was trashed (removed from available inventory) and not sold so that you can account for it. It will also provide you with the cost of those products so you are aware of what your SHRINK (loss)
This report will show you a sales summary of your entire business within the date range you select. This is on a cash basis and will not show money still owed to you.
This page will give a wide variety of charts that you can interface with getting numbers on various aspects of your business.
This report will give you a list of each payment that has been processed on your account by date. You have options to sort if the payment was successful, and/or if the payment was synced to "Accounting Integration". You are also able to view the payment directly, and/or delete the payment directly from the report. There are also links directly to the customer record, as well as the Invoice attached to the payment.
In this report, you will get a snapshot of all payments living on the customer record that isn't applied to an invoice, such as overpayments. For example, if John Doe has an Invoice for $20, and pays $30, you will see the $10 un-applied amount directly from this report.
You can export this to PDF as needed.
This report will display all your currently recurring Invoices. You can link directly to the customer from any of these. You will get a snapshot of the details of the recurring invoices and can see a total revenue from them all at the bottom.
This report will show you all your open invoices, and how long they have been open. Towards the bottom, you will see the total revenue from these invoices.
Clicking this will automatically start downloading a full export of your Invoices to CSV.
In this report, you're able to specify a date range, and then pull a CSV report of all line items, either all or just Paid line items.
- Customer Credit Balance
- Open Balances By Customer
- Ticket Count By Customer
- Customer Map
- Opt-Outs By Customer
- Pending Ticket Charges
- Miscellaneous Credits
- Asset Audit Report
- Customer Export (Freshbooks)
This report will show you all customers in your account that currently have a credit on their record. This is a good way to get a snapshot without having to click through or track each customer manually.
This report allows you to specify a date range, then pull a grid of all customers who have a balance due on an invoice. You can also send out statements to customers in bulk from here!
Please note that if you import a large number of customers it may take a while for the map to populate, due to limitations in the API.
In this report, you can specify a date range, and pull a grid of all your customers who are opted out of receiving emails. This is a good place to look if a customer reports they're not receiving emails from you. If you write a customer and their email bounces, the software will automatically opt them out. You can edit this by editing their record and unchecking all opt-out boxes.
These are customers you have added a misc credit to on the Customer Edit screen.
The Asset Audit Report allows you to generate a report of Assets by customer or type. You can then grab a PDF, export to CSV or Schedule the Report as needed. The Report can also have its columns customized to change the data that shows on the report as you would like as well.
Click the Customize Button and a pop-up with a selection of choices will appear.
Please Note: We are not limiting the number of columns you can select. If you choose more than 10 or so, the report will get big and respond more slowly. We recommend exporting to CSV when you are activating and using many columns.
- Resolved Tickets
- Ticket Communication
- Tickets Without Charges
- Tickets Pending Charges
- Resolution Time Summary
- Ticket Export
- Recurring Tickets
- Reworked Tickets
This report will give you two views on how many tickets were solved in your account month by month. First, you'll need to select your desired time range. After doing so, you'll be able to see a chart in which you can hover your cursor over to show the different stats.
As well as a grid:
You can export this to CSV as needed.
Similar to the Tickets Resolved, report, you can select a date range, and then see 2 different charts showing how many tickets were created per month:
And the grid view:
You are also able to export this to a CSV as needed.
View Ticket Comments by customer, ticket subject type, employee and date. You can also Save a filter as well as Scheduling the Report.
With this report you will be able to select a date range, and pull in all tickets in that range with no charges on them:
You are also able to export this to a CSV as needed.
This report will allow you to see all Tickets with charges on them that have not yet been invoiced. You can click directly to the Ticket itself from the report.
This report will let you select a date range and then will give you two views on how many total hours it took you to resolve tickets throughout that time range. You can export this to a CSV as needed.
Here is the grid view as well:
This report will simply allow you to export ALL tickets to a CSV. Once you click on this report the CSV will download automatically.
This report will give you a snapshot of all your currently running recurring Tickets. You can link directly to the ticket to get more information.
You aren't able to create new recurring tickets from this report, that will need to be done on the ticket level.
This report will give you a list of all of your ReWorked Tickets, including the reworked ticket number, the original ticket number, the number of charges, and the labor.
You're able to search for rework tickets by period and user:
This report allows you to select a date range to pull a report of everything each of your employees as sold within that date range. You can also filter the outcome based on what you want to see.
You will also see a summary of all sales under the date range selector.
Please refer to our existing article:
This report allows you to select a date range and pull a report that shows each time clock entry on each employee within the specified date range. There is a print view available if you have your employees sign their entrees.
In this report, you can specify a date range, and pull in snapshots of each of your employees, and how many tickets they have, broken down by status.
This report allows you to select which employees you need to see and a date range. After specifying those, you can generate the report.
From here you'll be able to see each employee and a breakdown of their performance within that date range.
Here is the filter section of the report:
This report allows you to specify a date range, and view a breakdown of all labor performed by each employee within that range. You will also be able to link directly to the invoice, ticket, and product.
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When a technician creates an invoice or converts a ticket into an invoice, any existing line items or newly added line items will be logged under their user record.
In this example, this ticket is converted into an invoice. The ticket owner will be credited with all line items pulled over from the ticket to the new invoice.
If you do not have a ticket, whoever makes the invoice will be credited by default. This happens on the line item level, so if there is a product that was sold by a different technician who should receive credit, you can change the owner of this line item on the invoice itself:
When you want to review all employee sales, you can head over to Admin > Reports > Employees > Employee Sales and Commission. You'll find some sorting options, including which employee(s) you want to look at, what time period, and what commission rate you want to apply to their sales (if applicable).
After you specify the employee(s) you want to view, along with the commission rate (optional), you can see a breakdown of all their sales for the time frame you selected.
Warranties By Expiration Date
This report shows you all listing warranties.
You can link directly to the customer record or the invoice that the warranty was sold on.
The Communication summary will show you all communication from your account aside from Ticket Comments. It will have snail mail, SMS, Marketr, caller id logs, and Invoice/Estimate emails that were manually sent.
The communication log currently doesn't show additional emails for emailed items - just the primary customer/contact email.
You will first select a date range. After doing so you'll see all communication that happened within that range, including a breakdown of communication type:
This report will show you messages that were sent to your Inbound Email Alias but were not attached to any ticket.
You can click into the message to view the full text.
This report will show you the remaining SMS credits on your account, as well as Snail Mail, if applicable.
Scheduled Reports are a great way of getting a report of what happened inside your account automatically generated and shown to you so that you can keep up to date on everything that's happening. It's also a good way to monitor the status of your shop and catch things that happen before they are a problem. Report Favorites allow you to pin reports you commonly use to the top of the page for easier access!
You can set up a new Scheduled Report by navigating to Admin > Reports > Scheduled Report:
Once there you'll see a list of all of your reports that are scheduled to run. You can also click on the "New" button to create a new schedule:
Name: Enter the display name of the Scheduled Report
Email Body: This will be the body of the email that is sent when the Scheduled Report runs
Recipients: Select the User Accounts that you want to receive this Scheduled Report
Email Address: Add additional email addresses that you want to receive the Scheduled Report
Report: Select which report to be generated
Frequency: Controls the schedule for when the report is generated
Run Next At: Select the date for the schedule to begin
Things to note:
- The only reports that currently support scheduling are the ones in the "Report" drop-down menu
- If you have typed out an email to send the report to, you will not need to select a User Account as a recipient
- You can also access the Scheduled Reports by navigating directly to a report that supports it and clicking the "Schedule" button at the top
Cusomter Export (freshbooks)
Daily Sales (old)
Line Item Export
Inventory Changes by Date
Warranties By Expiration Date
Inbound Emails Summary
P & L (old)
Payments By Day
You may notice when you use the different reports like daily sales, tax reports, sales summary, you get different totals. Here is a little background on what makes those reports.
- Tax Report
- Payments By Day
- Invoices By Day
- Daily Sales (Old)
- Sales By Product
- Sales Detail*
- Profit And Loss Summary
- Sales And Commission
For when it's time to pay your tax agency, we think most people want the "Tax Report"
That report gets all the paid invoices where the money was received in that month.
Invoices where Date Paid is inside X month, showing subtotals and tax
This means if you take partial payments - they won't show in this figure. You can't really pay your tax agency for partial sales tax, because an invoice could be partially taxable, and you lose pennies when you split tax amounts into parts - to pay tax, you probably want "Cash Basis" - "Paid Invoices".
Maybe you want to know exactly how much money you received for a day, to help you tie to deposits in the bank. This report is great for that - it's driven from the Payment based on the Payment Date. This report doesn't care about the Invoice at all, in fact, you can go to a customer and just start taking payments and they will show here - without ever having a single Invoice created. These figures look like this;
Successful Payments grouped by Day, showing the payment amount
Similar to Daily Payments, but driven from the Invoice date field. This report will show invoiced money, regardless of if it's paid or not.
Invoices grouped by Invoice Date
This report shows invoices in that date range.
Invoices (paid or unpaid) by Invoice Date, in that date range
This lets you see the sales of your inventory items. It does not include parts. Invoices can be paid or unpaid.
Inventory line items in the date range, with math and grouping on the associated products.
This is all the line items for the invoices you created in a date range, this lets you see what products and services you are selling in a table format.
Line Items for paid invoices using the date the invoice was marked as paid
Since we aren't an accounting system, we are calling the Profit and Loss "Sales Summary" going forward. It uses a date range and shows paid Invoices again, but gives you the total, cost, tax, and net (subtotal-cost). Since the Tax Report uses subtotal instead of total, so you don't pay tax on the tax, these figures will be off by that much.
Invoices where Date Paid is inside X month, showing total, cost, tax, and net (subtotal-cost)
This is based on the tech assignment on line items on invoices. It is not based on which tech the associated ticket is assigned to.
Line items for invoices in the date range where there is a tech attached. (Ignores line items with no tech assignment)
If you want to see how these figures are built, just go to the Reports and get your Invoice Dump to CSV, and sort by Date Received (paid date) - then you can grab a chunk for a date range and do your own sum on the columns as you like.